|
| | Event Approval & Registration > Forms
The Event Approval & Registration Form is used to gain approval for events on campus, fund raising events on and off campus, to reserve university facilities, and to secure support from appropriate University departments. Additional information is listed below.
- Approval is needed for events such as assemblies, banquets, blood drives, concerts, cultural events, dances, events with amplified sound, parades, pep rallies, peaceful assemblies, posting of bulletins, tables, and yard signs.
- Car bashes, mechanical bulls, and similar dangerous practices will not be approved.
- Bands and amplification must not begin until after 4:30 p.m. Monday – Thursday and after 3:30 p.m. on Friday. Bands and amplification must cease before midnight if outdoors on Friday and Saturday.
The Fund Raising Approval Form is used to register fund raising activities on and off campus. The Event Approval & Registration Form must also be completed. Additional information is listed below.
- The Fund Raising Approval Form must be signed by the president and university/chapter advisor.
- Student organizations that wish to use promotional items or receive monetary donations or products from corporate sponsors will need approval from the Office of Finance and Administrative Services.
- No student organization may promote or sell alcoholic beverages. Alcoholic beverages may not be served, possessed, or consumed at any fund raising activity.
- For a complete list of fund raising guidelines click here.
The Fund Raising Financial Statement is a form that must be completed as a final step to all fund raising ctivities. Additional information is listed below.
- The Fund Raising Financial Statement must be submitted 10 days after the program has ended.
- If all of the proceeds from the fund raising activity are used for the organization’s operating expenses, the student organization must pay city and state taxes. The 5.0% City Tax and the 4.0% State Tax (9.0% total) must be submitted to by check, made payable to LSU, to Debra Joseph in the Office of the Dean of Students, 116 Johnston Hall.
- If all of the proceeds are donated to charity, a receipt of donation from the charity or a copy of the check from the organization to the charity must be attached.
The Alcohol, Catering & Security Approval Form is used to gain approval for events with food, alcohol, and events where security is required. The Event Approval & Registration Form must also be completed. Additional information is listed below.
- Student organizations that wish to have food at events must use an LSU Licensed Caterer. For more information on the Food Service policy (PS 60) click here. For a list of LSU Licensed Caterers click here.
- Events with alcohol also require the attendance (from 3 current officers and the advisor) at a risk management workshop hosted by the LSU Department of Wellness Education. Attendance must be renewed annually as new officers are elected. To request a workshop, click here.
- The serving, possession, or consumption of alcohol is prohibited at all fund raising activities.
- Student organizations that wish to have alcohol at events are required to also provide food. An LSU licensed caterer must be used for both food and alcohol. For a list of LSU Licensed Caterers click here.
- Events with alcohol require security from LSU PD. An additional form must be completed with LSU PD to request and make payment for services. To download the LSU PD request form click here.
- Alcohol may be present only in the form of commercially prepared packages of 12 ounces or less of a beverage that contains no more than 6 percent alcohol, with the exception that wine or champagne containing no more than 12 percent alcohol may be served at catered events provided all other rules and regulations herein are followed. Open source containers (e.g. kegs, party balls, punch bowls with an alcoholic beverage) are never permitted.
- For more information on the Serving, Possessing, and Consuming of Alcoholic Beverages on Campus policy (PS 78) click here.
|
|
|